Out of the spreadsheet by Friday.
We take the spreadsheet, the inbox and the tool nobody logs into, and turn them into one system your team actually uses. Built in days. Handed back working.
Built for the Davis Chamber of Commerce, Velocity Island Park and the Davis Zombie Bike Parade Festival.
Stuck in spreadsheets? We get you out.
When the week runs on any of these, the spreadsheet has quietly become your system. Nobody chose it, and nobody can fix it on a Tuesday afternoon.
- A file called FINAL_v3 (2) that nobody dares rename.
- A tab everyone knows not to touch.
- One person who understands how the formulas work.
- Retyping the same numbers into QuickBooks every Friday.
- Asking the group text who has paid.
Days, not quarters
Most software projects are measured in quarters. Ours are measured in days, and every one of these is on the record.
Overnight
to the first working version of the Davis Chamber's member platform
1 day
to research, build and launch costafuego.com for Velocity Island
12 days
from a festival director's ask to a new site and back office live on its domain
53 min
from a water park's schedule-change email to the change being live
Start with a $500 Spreadsheet Teardown
One working session and a written teardown, so you know exactly what to fix before you spend another dollar.
-
Send us the spreadsheet
The file or an export, plus one sentence on what it is for and who touches it. Three files is fine. We read it before we talk.
-
Walk it together
A 60-minute session on a shared screen: the columns, the formulas, the copies, and the tab nobody is allowed to touch.
-
Get the written teardown
Within a week: what the sheet really does, where it breaks and for whom, and the one move to make next, with a price.
Book first. You are invoiced $500 after the call, payable by check or by the invoice.
Real messes. Real systems.
What was broken, what we built, and what happened next. Every figure comes from the project's own records.
-
Davis Chamber of Commerce
Davis, CA
300+
staff requests handled through Chamber HQ's request board
- Mess
- Member records, renewals and billing split between an old database and a paid SaaS platform, with the website on WordPress.
- System
- Chamber HQ for members, renewals, invoicing, card payments and events, a member portal, and a rebuilt davischamber.org.
- Outcome
- Members paying online and switching on autopay themselves within two days, and festival vendor paperwork collected through the portal.
-
Velocity Island Park
Woodland, CA
9,578
booking clicks tracked, where bookings could not be measured before
- Mess
- A water park on WordPress, Xola and Zapier, with no way to see which pages actually sold tickets.
- System
- A fast rebuilt site with tracked bookings, online job applications, and a case board that replaced a shared Google Sheet.
- Outcome
- Bookings measured for the first time, 159 job applicants from Google Jobs, and schedule changes live in under an hour.
-
The Silos and Costa Fuego
Velocity Island, Woodland, CA
1 day
to research, build and launch costafuego.com
- Mess
- A venue site stuck on WordPress, and a renamed restaurant whose old domain kept sending local diners to the old name.
- System
- silosvip.com for weddings and events, costafuego.com with real menus, and the old domain redirected to the new name.
- Outcome
- Costa Fuego live in a single day, averaging position 1.2 in Google for its own name within days.
-
Davis Zombie Bike Parade Festival
Davis, CA
12 days
from the director's ask to a new site and Festival HQ live on the festival's domain
- Mess
- A festival website on Wix, with sponsors, volunteers and booth vendors managed somewhere else entirely.
- System
- A new public site on the front end, and Festival HQ behind it for sponsors, volunteer shifts, vendor booths and content.
- Outcome
- Live on its own domain 12 days after the ask, then handed over to the festival's own accounts.
Many kinds of mess. One way out.
Every organization's mess looks different. The fix is always the same: one system, shaped around how your people actually work.
-
Membership and billing
Renewals, invoices and card payments in one place, with autopay that waits for a person to approve every charge.
Davis Chamber of Commerce
-
Events and vendor paperwork
Vendor agreements, insurance certificates and load-in packets collected online instead of chased by email.
Davis Chamber Family Fun Fest
-
Sponsors, volunteers and booths
Sponsor tiers and invoices, volunteer shifts with QR check-in, and a map where vendors pick their own booth.
Davis Zombie Bike Parade Festival
-
Websites that sell tickets
Every booking click, call and form tracked for the first time, and job posts that brought in 159 applicants.
Velocity Island Park
-
Reservations and quotes
Online reservations that cannot double-book, with quotes, a calendar and a back office behind them.
An event WiFi rental company
-
Operations platforms
Leads, quotes, contracts, invoices and crew in one system, holding more than 2,000 events back to 2016.
Action Flipbooks
Go as far as you need
Everything after the Teardown is quoted in writing before it starts.
-
Spreadsheet Teardown
For the spreadsheet your organization now depends on.
A 60-minute working session and a written teardown within a week: what the sheet really does, where it breaks, and the one move to make next, with a price.
-
Working Session
For a team that knows the fix and wants it started.
A focused build session on the move your Teardown recommended. You leave with the first working piece, not a plan to make one.
$1,500
Usually follows a Teardown
-
Rescue
For a system you pay for that nobody trusts.
We get the half-adopted tool working the way your team actually works, or move you off it cleanly with every record intact.
$4,500
Usually follows a Teardown
-
Systems Build
For replacing the spreadsheets with one system.
Your system built, your records moved in, your team using it, running on your own domain and accounts.
$12,000+
Usually follows a Teardown
-
Care
For keeping it sharp after launch.
Fixes, small changes and new ideas from the people who built it, often live the same day.
$500/mo
Usually follows a Teardown
How we work
Fast is only useful if it is also honest. These are the habits behind every build on this page.
BamXo, said BAM-ex-oh. Bam is the moment the mess gets fixed. XO is sealed and done.
We start with the real work
Before anything gets built, we sit with the spreadsheet and the people who live in it. The exceptions, the workarounds and the tab nobody touches are where the real requirements hide.
You see it working in days
Not a slide deck and not a mockup. The festival director was working through a live punch list less than a week after asking.
Changes move fast
Requests go on a shared board and get turned around quickly. The chamber's staff have filed more than 300; the festival, nearly 700. One water park schedule change went live 53 minutes after the email.
It is yours
Your domain, your accounts, your data. When the festival was ready to run its own site, we moved the code, the hosting and the domain into its own accounts.
We say what is not done
If a system runs alongside an old one, or a feature is still a prototype, we say so. You will find that honesty on our Work page too.
Mess in. System out.
Start with a $500 Teardown. Book first, pay by invoice after the call.